Set Up at La Costa Resort

Staging. Why you probably need it and how to get it!

You’ve invested in high caliber performers to showcase and lead the entertainment for your event. This is what a stage can do to maximize the value.

Let’s address the stage for your event

You have probably been to parties and bars where the band performs on the floor. This is great for that type of event. The band is playing for beer and the overall presentation is likely not that important.

Not so with a formal event. You have invested considerably in a professional performance and that performance is enhanced tremendously with the addition of a stage. Not only will your performers engage the crowd from this lofty perch, but all of your announcements, speeches, toasts, games, etc. will be driven from this platform. Your guests will have a focal point thru-out the event and everyone will be able to see everything at all times. None of this is possible without a stage. Staging also adds a sense of formality to your event. I like to ask people, "well, would you put your wedding cake on the floor?" Of course not. The wedding cake is sitting on a cake stand which is on a table or riser, putting it in view of all. This helps to create a vision of loveliness. Same goes for the entertainment!

So you have a need for a stage but where do you start? How do you know what suits the performer best and what makes the most sense for your specific event? Start with the performer. Professional performers always have a stage plot that should be considered a very useful element in the development of your total layout.

This stage plot should provide a detailed outline with measurements, materials, etc. The objective being to show the entertainment to its best advantage while serving as a focal point and platform for other events throughout the night (MC, Speeches, toasts, etc). I will add a professional stage plot at the end of this blog as an example.

Next, check with the venue to ensure that the dimensions you've decided on are viable for the space that you are using. Make sure to check height too. An 18" riser under an 8' ceiling is probably not a good idea. Check too for load in procedure, to make sure that there are no impediments to loading in for your staging company.

A good rule of thumb is, the overall footprint of the stage plot should be based on taking up the least amount of space with the best possible effect.

Reserving Your Stage

Please note that you will want to reserve your stage with a vendor as soon as you know your layout. Stages book up fast, especially for high volume seasons.

Keep in mind that not all stage providers are the same. Often times, the quality and pricing varies significantly. Make sure to check around. Ask the venue for referrals. If your entertainment is local, they may have a few vendors that they can recommend as well. Check Reviews!

Check with your venue first!

Some Venues have built in staging. Some venues provide staging for a price or as part of your negotiated rate. Check to see If your venue provides staging at no charge or at a competitive rate. This is often an item that can be negotiated to a low price or even no charge.

If your venue offers this service and if you are spending significantly on rooms, food, drinks, etc.. DEFINITELY ASK!

Bottom Line

  • If you are hosting a private event and hiring quality entertainment, you probably need a stage.
  • Check with your entertainment and the venue to determine the best size and configuration for your specific event.
  • Get Several quotes and read reviews for providers. They really do vary in quality, reliability and price.
  • Check with your venue and NEGOTIATE if this is something that they provide. You could save hundreds of $$!

Example Stage Plot

This is an example of a professional stage plot. You can see that it is illustrated, has dimensions, outlines placement and refers to materials.

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